2 We all know the feeling of walking out of a meeting and thinking to ourselves: ‘that could have been a much more productive meeting.’ Why is that the case? Because, most likely, the meeting agenda was insufficient. ![]() Steven Rogelberg, one of the leading meeting scientists and Chancellor's Professor at the University of North Carolina Charlotte, estimates that about 50% of all meetings are unproductive. Meeting madness describes the fact that we have too many meetings and that many of them are even unproductive. In order to understand the role of the meeting agenda, you should first understand what meeting madness is about. The same is true for meetings: If your meeting isn’t well-planned, participants won’t be able to effectively execute on strategy and achieve meeting objectives. If a symphony is poorly composed, even the best orchestra in the world won’t be able to make it sound beautiful. So, now that we are clear on what a meeting agenda is, let us explore its impact.Ĭonsider the example of the orchestra that we discussed previously. Why is a meeting agenda important for successful meetings? By following an agenda, leaders are able to involve the right participants at the right time to ensure that a productive meeting takes place, and that specific outcomes are achieved. When chairing a meeting, you are the conductor, and should guide the performance of the score, involving the players in the necessary order and at the right time, to ensure that a beautiful symphony is played. To help illustrate this, consider the meeting agenda to be the score for an orchestral composition, with each meeting participant representing a different instrumentalist, and the meeting itself as the stage. A meeting agenda is also the ideal way to communicate the purpose of meeting in the first place, which in turn helps maintain a focus on outcomes. It helps participants to keep track of what they are to discuss or work on during a meeting ahead of time, and helps to provide structure and facilitate collaboration. Simply put, a meeting agenda is a list of activities that participants hope to achieve during the course of a meeting. First, we must be clear on what this term really means. In this article, we will explore the definition and importance of meeting agendas, before moving on to how to write a meeting agenda in a simple step-by-step guide. Meeting agendas are a central component of Sherpany’s Azend® framework, which guides organisations on how to get the most out of meetings. So, how can we set meetings up for success in this pivotal pre-meeting phase? The answer is simple: create a meeting agenda for effective meeting management. Once these are clear, we can begin to design a meeting that will focus on achieving its objectives effectively. ![]() This is where objectives come in: By setting the objectives to be reached, we define the yardstick by which we will measure the success of our meetings. To enable the measurement of meeting outputs, we must first define which metrics to use. In order for a meeting to be successful, its outputs must be measurable. In fact, the pre-meeting stage makes 80% of a meeting’s success. Whilst this appears abstract at first, it pertains to the importance of the pre-meeting phase in securing the success of the entire meeting process. A meeting’s success is determined before it has even started.
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